Office Coordinator Job at Exterior Medics, Springfield, VA

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  • Exterior Medics
  • Springfield, VA

Job Description

About the Role:

As a key member of our Client Experience Team, the Office Coordinator ensures daily operations run smoothly while helping to create a welcoming, well-organized environment for both clients and employees. This is a Monday–Friday, in-office position that’s ideal for someone who enjoys keeping things running behind the scenes, solving small tech puzzles, and making people feel supported and informed.

Key Responsibilities:

Office & Facilities Management

  • Maintain a clean, organized, and efficient office environment
  • Track and manage office supplies, inventory, and employee devices
  • Process incoming and outgoing mail and deliveries
  • Keep common areas stocked with snacks, beverages, and essential supplies
  • Decorate the office for holidays and seasonal events to help create a fun, engaging atmosphere

Technology & IT Support

  • Set up laptops, phones, and other equipment for employees
  • Provide tier-one IT support and escalate more complex issues as needed
  • Maintain an up-to-date inventory of devices and tech assets

Communication & Client Support

  • Answer incoming calls and route them to the appropriate person or department
  • Serve as backup for lead intake when needed
  • Welcome and assist in-office visitors with a warm, professional presence

Event & Meeting Support

  • Help coordinate team events, meetings, and staff activities
  • Support logistics such as meeting room setup, food orders, and tech check-ins

Job Requirements:

  • 1–2 years of experience in office coordination, customer service, or administrative support
  • Strong multitasking and organizational skills
  • Comfortable with basic tech troubleshooting and device management
  • Excellent written and verbal communication skills
  • Friendly, proactive, and team-oriented attitude
  • Proficient in Microsoft Office and/or Google Workspace

Preferred Skills:

  • Conversational or fluent Spanish
  • Experience using Microsoft Excel for basic tracking and reporting
  • Familiarity with IT ticketing systems or inventory tools

Compensation:

  • Starting pay range for this position is $20-25/hour, based on a variety of factors.

Job Tags

Holiday work, Seasonal work, Monday to Friday,

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