Job Description

Agiliti is a top manufacturer and service provider for medical and surgical equipment. We partner with clinicians to help them stay patient-ready. Our team provides a range of devices and support required to safely care for patients, and we make sure essential equipment is ready and available when it's needed - from the ER to the OR. We operate locally - 24/7, nationwide - serving more than 10,000 customers who count on Agiliti to be ready for life-saving patient care.

Position Summary: Our Engineering Office Manager responsibilities include managing complex projects and initiatives, analyzing key information to make critical decisions, and providing expert recommendations that impact strategic direction. Regularly exercises discretion and independent judgment in evaluating significant matters, resolving issues, and implementing solutions to achieve organizational objectives.

Primary Objectives and Responsibilities:

• Organize Office Operations: Streamline office procedures and operations to ensure smooth functioning, exercising judgment to resolve operational challenges effectively.
• Event Planning: Independently coordinate and assist in leading monthly engineering reviews and project-specific events, managing logistics and content for large, diverse groups including C-suite executives, external customers, and cross-functional teams.
• Travel and Expense Management: Assist with booking travel arrangements and documenting expenses accurately, addressing unique travel needs independently.
• Shipping and Supplies: Arrange and receive shipments; manage office consumable supplies by anticipating needs, placing orders, and verifying receipts. Make discretionary purchasing decisions for high-dollar prototype materials in support of engineering and R&D initiatives.
• Confidentiality and Compliance: Handle Non-Disclosure Agreements (NDAs) and ensure compliance with legal and corporate confidentiality standards. Manage complex compartmentalization of sensitive information, including access control and secure communication protocols.
• Team Collaboration: Contribute to team efforts by accomplishing related tasks and handling other duties as assigned, proactively suggesting and implementing solutions to support company success.

Qualifications:

• Technical Proficiency: Skilled in using databases, spreadsheet, and word-processing software, particularly Microsoft Office, to facilitate daily tasks and prepare reports.
• Design Skills: Graphics design or Adobe Illustrator skills are a plus.
• Documentation Expertise: Practiced in maintaining thorough and accurate documentation.
• Scheduling Mastery: Effectively manage appointment schedules, plan and schedule meetings, conferences, and travel.
• Communication Skills: Excellent phone skills for efficiently answering and directing inquiries and taking thorough messages.
• Typing Speed: Proficient in typing (40+ WPM).
• Office Equipment Familiarity: Knowledgeable about general office equipment, including phones, faxes, copiers, scanners, and printers.
• Effective Communication: Speak clearly and effectively in various settings and write using different styles to address diverse needs and audiences.
• Attention to Detail: Meticulous and thorough approach to work.
• Reliability: Excellent attendance record and ability to complete quality work on time.
• Work Ethic: Strong work ethic, detail-oriented, and able to maintain a high level of confidentiality.
• Problem-Solving: Ability to solve problems, meet deadlines, and set priorities while independently making decisions on significant matters.
• Multi-Tasking: Capable of handling multiple tasks in a fast-paced environment, prioritizing effectively when faced with competing demands.

Knowledge, Skills, and Abilities:

• High School Diploma or equivalent.

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